Repeat this step as many times as needed until all of your accounts are added. You will be prompted to enter and re-enter your new Outlook email account password.
Outlook will help you test your connections and send you a test email to confirm your new account. As you accumulate accounts, your new account will appear under existing boxes. Click on Outlook again to open everything back up. When Outlook reopens, you will be able to view and select any one of your set profiles from a convenient drop-down list. After you take these measures managing multiple Outlook accounts will be far easier.
To switch from the first account to the second, just select its inbox. This is useful, but then you have two Inbox folders in the Favorites section, which might get a bit confusing. Instead, Outlook automatically adds the name of the email account to the Inbox folder in the Favorites section, so you know which is which. This is because each mailbox is a synced copy of one on a server your provider manages.
When you choose this option, you can search for something in all mailboxes, including emails, tasks, calendar appointments, attachments, or anything else in Outlook. For example, if you have a Gmail account, and you prefer folders to labels, you can add them. For example, if you right-click the Inbox, the new folder will be a subfolder of the Inbox. If you right-click the email account, the new folder will be the same level as the Inbox.
Gmail, in particular, though, is quite clever when it comes to folders. It automatically applies a matching label to any email you put in your Gmail account folders in Outlook. Instead, it puts a copy of the email into the corresponding folder. This is because, in Outlook, you can only put an email in one folder.
In Gmail, though, you can apply multiple labels to the same email. If you apply multiple labels to an email in Gmail, Outlook has no way of knowing which folder it goes in, so it creates a copy for each folder.
If you prefer to create your labels in Gmail, Outlook will sync those, just like Gmail syncs folders from Outlook. To do this, just create a label in Gmail. This works when you reply or forward an email, as well.
A confirmation dialogue appears. For example, in Gmail, any labels created to match the folders you created in Outlook will remain, and any emails with those labels will still have them.
Browse All iPhone Articles Browse All Mac Articles To see your all your email accounts, calendars, and contacts in a combined inbox, download Outlook for iOS or Outlook for Android. If you want to create another email address that uses the same inbox, sent, items, and contact list as your existing Outlook. If you want a completely fresh start, sign out of Outlook.
Accounts that were connected before May 10, , will continue to sync as usual. Email that has already synced will continue to appear in your inbox unless you remove it manually. Download Outlook for iOS or Outlook for Android , which lets you sync your email, calendar, and contacts with other email accounts, easily switch between accounts, and offers a combined inbox, search, and an integrated calendar experience.
Forward email from your other accounts to Outlook. For more information, see Automatically forward Gmail messages to another account , and Automatic email forwarding in Yahoo Mail.
Connect your other accounts to Mail in Windows Yes, this is called an email alias. For instructions, see Add or remove an email alias in Outlook.
Then you just need to type in the email account you want to add. You may also be prompted to allow Outlook access to your account by going to the account you are adding to Outlook and enabling access. If you want to add a POP3 account the process for adding multiple email accounts in Outlook is a bit different.
Essentially, you are moving between different email inboxes within a single Outlook account. You will be able to do this after following the processes above for adding multiple email accounts in Outlook. Not only can you toggle between inboxes from different accounts within a single Outlook account, but you can also fully switch between Outlook profiles.
The Outlook Web App has built-in functionality for forwarding emails. If you set up email forwarding in the Outlook Web App it will also transfer over to the desktop version of Outlook. You can also use rules to set up automatic forwarding of emails in Outlook. This will allow you to forward emails from your Outlook account to another email account.
All you have to do is create a new rule for arriving messages. Then, follow the required steps for forwarding emails from that account to Outlook. An essential component of managing multiple Outlook accounts is keeping your inbox organized. One of the benefits of adding multiple accounts to Outlook is the ability to use folders to organize your email. There are mobile apps for Outlook for both Android and iOS. Some limits on functionality within the mobile apps include: not being able to rename folders or view the favorite folders list; the inability to report emails as junk; and not being able to empty the spam folder.
Some of these limitations may make it more difficult to manage multiple Outlook accounts on mobile than on your desktop or in a web browser. A: Fiction. Microsoft is the online subscription based version of the Office suite that was released in Office was recently rebranded as Microsoft but the same productivity services are still offered.
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